Workflow Sections

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In this section:

Workflow Sections

Your journey to publication consists of 9 stages, what we call the Workflow sections. The entire journey takes roughly 14 months.

  • Manuscript Upload and Approval
  • Copyediting
  • Final Copyedit
  • Proofs
  • Cover
  • Ebook
  • Printing
  • ebook Distributed
  • Book in Warehouse

Click here to download your Workflow Sections timeline.

You can monitor the progress of your book in your book’s Production Page under Workflow.

You can open each Workflow section by clicking on the down arrows to the right of the bar, and close them by clicking on the up arrows.

Once you’ve signed a contract, the Manuscript Upload and Approval will open up. Once that stage of the process is completed, the next one, Copyediting will open up, and so on. Check your inbox! The email notifications will keep you updated on the whole process.

Each time a new stage is opened up, an Expected Date (initial deadline for the stage’s completion; we aim to complete each stage before the Expected Date) will appear.

Each Workflow section has a Notes for this workflow stage where you can leave notes for your Publishing Team or, in some cases, change the Expected Date. If you do so, make sure you remember to click Save Changes.

A Workflow section is completed when the Approve/Confirm button is pressed, usually by a member of the JHP team, and sometimes, you, the author. Once a stage is completed, it cannot be changed.

Section Colours

  • Green – approved and finished
  • Yellow – current stage
  • Red – Overdue (not completed and Expected Date has passed)
  • White – Yet to begin

Manuscript Upload and Approval

  • Triggered after you sign the contract and when the Managing Director puts the book In Production
  • Approved/Confirmed after the Editorial Coordinator has checked over the manuscript
  • Expected Date is set at one week from In Production, but if you're still working on the manuscript you can change the date to suit your timeline


  • Triggered once the Editorial Coordinator has approved the Manuscript Upload and Approval stage
  • Expected Date set at 30 days from the approval of the previous section
  • Approved/Confirmed by Copyeditor when they uploaded the revised manuscript

Final Copyedit

Final Copyedit

  • Triggered after Copyeditor has uploaded the revised manuscript, sending you a notification asking you to check the manuscript
  • Expected Date set for seven days later. Change the date here if you need more time to check the manuscript
  • Approved/Confirmed 1 by you when you upload the checked manuscript
  • Approved/Confirmed 2 by the Editorial Coordinator, who gives the manuscript one last high-level inspection, including the deletion of mark-ups, tracked changes, and any remaining comments

Proofs and Cover

  • Triggered after Editorial Coordinator has Approved the Final Copyedit
  • Expected Date for Proofs set at 60 days later, 75 days for the Cover
  • We aim to produce proofs within two weeks of receiving your approved manuscript, four weeks for proofreading, two weeks for corrections to be made
  • The Draft Cover is created during this time and finalized once the Proofs have been Approved/Confirmed by the Editorial Coordinator
  • Proofs are Approved/Confirmed by the Editorial Coordinator once the corrections have been done
  • Cover is Approved/Confirmed by the Editorial Coordinator when they are happy with the full and final cover
  • Authors cannot access this section

ebook and Printing

  • ebook and Printing are triggered when the Editorial Coordinator approves the Cover stage
  • Expected Date for both ebook and Printing set 240 days later
  • ebook is Approved/Confirmed by the ebook Designer when the ebook is be ready for distribution
  • Printing is Approved/Confirmed when the Print Manager sends an order to the printer
    • This is scheduled for six to eight weeks prior to publication to allow books to reach the warehouse and be distributed from there to retailers

ebook Distributed

  • Triggered when the ebook stage is Approved
  • Expected Date is 30 days later
  • Approved/Confirmed when the Sales Coordinator has sent the metadata for the ebooks to NBN, usually about 4 weeks before pub date

Book in Warehouse

  • Triggered when the Printing stage is Approved/Confirmed
  • Expected Date is set 30 days later although the books normally reach the warehouse in two to three weeks
  • Approved/Confirmed when the Print Manager sees the book is in stock with our two primary distributors, Wiley and NBN


It usually takes about four months between the Manuscript Upload and Approval section beginning, to the Proofs and Cover sections being Approved/Confirmed

Do not delete files!

Please do not delete any files within the Production Workflow, unless you have loaded something in error. We keep all versions of the text, so we can refer back to them if problems arise later.