Copyediting

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How long does copyediting take?

A few days or a few weeks, depending on the editor's workload, rarely longer. When the manuscript comes back from the editor, the Editorial Coordinator will add it to the Production page and notify you.

Where can I find my copyedited manuscript?

Click on the double arrows in the Copyediting stage in the Production workflow, and download the document.

Will my copyeditor check for libel?

No.

For advice on libel issues, and how to address them, read Copyright Questions.

What will my copyedited manuscript look like?

  • A Word document, NOT a hard copy.
  • It is not a "designed" document. it will have been further formatted by the copyeditor to make it easy for the designer to work with. if you have any layout requests for the designer, please enter them in the Author Stylesheet section of your book's Production page.

Your copyeditor will use Track Changes

  • We do request our copyeditors to edit the manuscript with the Track Changes facility switched on. This means the text will come to you with all edits marked. The tracked-changes markers are for your benefit, so you can see what has been altered.

Do I have to accept every change the copyeditor makes?

  • You don't have to accept all the changes made by the copyeditor, but it's recommended that you do.

How do Track Changes work?

A manuscript in the process of being copyedited, with Track Changes and Show All Markup on.

When you turn on Track Changes, Word marks up any changes that anyone makes to the document. You later have the choice as to whether to accept the changes or not.

  • In the Review tab, in the Tracking section, choose Track Changes.

  • On the Review tab, in the Tracking section, in the Simple Markup list, choose a view option:
    • Simple Markup is the default option, and indicates where changes are with a red line in the margin.
    • .
    • No Markup hides markup to show what the incorporated changes will look like.
    • All Markup shows all edits with different colors of text and strikethrough.
    • Original shows the document in its original form.

If you would like more information on Track Changes or are using an older version of Word, follow this link for Microsoft's guide to Track Changes.

Make sure you check for unfamiliar words and potential copyright issues

  • Check the spelling of words that someone unfamiliar with the subject (like the copyeditor) may not be aware of, like proper names and specialist subject information.
  • Read through Copyright Questions and make sure that any quotes you have used (from books or songs or poems etc.) are permissible.

Have you remembered to add endorsements?

  • Add your endorsements to the front of your manuscript if you haven't already. They will be included in the preliminary pages of your book.
  • Hopefully your endorsements are already there. Ideally, we want any final endorsements now.
  • Techinically, your last chance to add endorsements is when the designer finalizes the proofs after proofreading (2-3 months after you uploaded your manuscript).
  • Make sure you read our chapter on Endorsements.

I've gone through the manuscript. How do I return it?

  • Rename it with the new date, e.g. 21.09.2014 (English date-sequence please).
  • Re-upload it to your Production page under Final Copyedit
  • Click on the Approve button to notify the editor.
  • Add any comments to the Notes for this workflow stage box.

If you have not already done so, all changes will be accepted and the correction facility turned off. (Leaving it on, or leaving changes unaccepted affects the flow of the document into the design software at the next stage.)

This is your last chance to change the manuscript!

If you wish to make further changes, through the Author Forum, Editorial & Production section, there will be a minimum £100/$150 charge (see Corrections for more details).

What happens next?

We send your manuscript to the designer who creates the proofs

The proofs are sent to in-house editors for proofreading. They check for design errors/typos etc. but carry out no textual rewriting or enhancement. Also, please be aware that there is no author involvement at the proof stage. If you upload amended proofs the designer will ignore them, as he is commissioned solely to work on proofs sent in by our editors.